1. HR and Office Manager

Opportunity closing date: 14th November 2019

Position: part-time (5 half days per week – 20 hours)

The South African Education Project (SAEP) is a non-profit organisation working with children and youth at key points in their education journey through our five learning programmes in ECD, primary, high school, post matric and tertiary levels. SAEP seeks to appoint a part-time HR and Office Manager to be based at our offices in Mowbray, Cape Town, with responsibility to oversee our satellite office in Philippi.

Responsibilities:

Human Resource management

  • Manage the implementation of all office policies and procedures, and update or develop future policies as necessary
  • Maintain and manage the daily attendance processes and systems, and ensure leave reports are finalised in time for payroll processing
  • Maintain the HR records of the organisation such as personal information, leave, relevant staff records
  • Manage volunteer recruitment, in-take for the organisation, and check-ins
  • Manage Onboarding and Exit procedures
  • Manage or provide guidance during hiring of staff including drafting job adverts, short-listing of candidates, participating in interviews
  • Participate in staff meetings, presentations, and write minutes or reports as necessary
  • Work with the director to develop plans for staffing strategies, and boost staff well-being, self-development and motivation
  • Handle and address staffing issues, grievances and disciplinary issues as they arise and keep confidential information
  • Work closely with the director for various HR concerns and issues.

 

Office management

  • Organise office operations and procedures including ITC systems
  • Set up and keep office systems including permissions for printers, telephone, vehicle tracker, alarm and door codes
  • Administer Office 365
  • Manage SAEP calendars
  • Manage company assets including vehicle tracker, computers and equipment, etc.
  • Effectively engage with various service providers including landlords
  • Maintain the filing system and documents
  • Supervise the admin team which includes the ICTS coordinator
  • Help coordinate and organise organisational events such as annual general meeting
  • Prepare department reports as necessary
  • Maintain the central O:Drive files and upkeep of data policy
  • Develop and maintain the office support budget

Requirements:

Tertiary qualification relevant to the requirements of the components of the post

At least five years relevant experience for the job

Strong general knowledge of South African Basic Conditions of Employment Act and the Labour Act

Experience in working with non-profits an advantage

Excellent verbal and written English communication skills

Able to develop procedural policies for different office scenarios

Highly organised with a strong thought process and problem-solving skills

A good leader and has the ability to work with a diverse team

Keen attention to details

Knowledge in isiXhosa a bonus

Must have valid SA driver’s licence

 

Digital knowledge and computer literacy

Tech-savvy with advanced Microsoft applications and computer skills

Advanced Excel skills – macro, VLookup and VBA skill will be highly advantageous

Knowledge of digital applications such as Google apps, Office 365 administrator level

General knowledge of office systems such as PABX, printers, internet connections etc.

Working experience with Salesforce

 

Soft skills – Honest and trustworthy, independent worker, good people skills, adaptable, emphatic,  sound judgement, relationship builder, positive and pleasant attitude, energetic, team-player, ability to work under pressure, disciplined with effective time management skills, strong work ethic, integrity, creative, excellent interpersonal skills, communication and negotiation skills, collaborator, resilient, and can handle work pressure, enabler.

To apply – Send a motivational letter stating clearly which post you are applying for, your CV and at least 3 contactable references, highlighting your background and experience based on the requirements for the post. Applications should be emailed to: HR@saep.org by the deadline date. If you have not had a response by end of November please note that your application has been unsuccessful.

SAEP is a registered NPO with headquarters in Mowbray, and a satellite office in Philippi.  

 

  1. Media, Communications & Marketing Lead

Closing date: 14th November 2019

Position: part-time (3 half-days a week – 12 hours)

SAEP seeks to appoint a Media Communications & Marketing Lead to be part of our Fundraising & Sustainability department based at our offices in Mowbray, Cape Town.

Responsibilities:

Communications, media –

  • Produce effective content to enhance our media presence (including social media)
  • Design effective visual story-telling for our social media, including Powerpoint presentations
  • Effective story-writer who can translate raw stories into compelling media posts
  • Write contents for our website using WordPress

Marketing –

  • Develop a marketing strategy and activity plan for whole organisation
  • Take lead in all print, radio/TV, website, social media and online exposure
  • Design all branding and marketing materials for both SAEP SA and SAEP US
  • Manage social media channels, metrics and campaigns targeted for specific audiences
  • Manage the marketing and fundraising events calendar

Fundraising –

  • Participate in sustainability and strategy discussions with fund raising team
  • Assist with prospect research for both local and international funding opportunities
  • Help strengthen our individual giving campaigns through effective networking and marketing
  • Coordinate the preparation, publication and distribution of our Annual Report
  • Develop an appropriate marketing budget

Requirements:

Tertiary qualification relevant to the requirements of the post

Three – five years marketing and media experience

Experience in working with non-profits an advantage

Effective verbal and written English communication skills

Knowledge of isiXhosa a bonus

Great networker

Must have valid SA driver’s licence

 

Digital knowledge and computer literacy

Proficient in Microsoft applications such as – Word, Excel, and especially Powerpoint

In-depth knowledge of  social media platforms Facebook, Twitter, Instagram, YouTube, HootSuite

Working experience in WordPress is a strong requirement for this post with a keen knowledge of website design and back-end process

Working knowledge in the use of digital applications such as Mailchimp, Google, others Working experience in design applications such as Canva, inDesign, photography skills

Knowledge in online donate/giving platforms such as – Give-and-Gain, Snapscan

 

Soft skills – Good people skills, relationship builder, positive and pleasant attitude, energetic, team-player, ability to work under pressure, disciplined with effective time management skills, strong work ethic, integrity and honesty, creative, attention to detail, excellent interpersonal skills, communication and negotiation skills, collaborator, resilient, and can handle work pressure.

The work for this position will also require the candidate to visit our programmes and beneficiaries in Philippi, as well as to various event venues, and tertiary campuses from time to time.

To apply – Send a motivational letter stating clearly which post you are applying for, your CV and at least 3 contactable references, highlighting your background and experience based on the requirements for the post. Applications should be emailed to: HR@saep.org by the deadline date. If you have not had a response by end of November please note that your application has been unsuccessful.

 

SAEP is a registered NPO with headquarters in Mowbray, and a satellite office in Philippi.